Tips on How to Use
ReplyLine® RSVP Service
Knowing your audience is crucial. ReplyLine RSVP Service lets
you know who will attend and gives you their suggestions for
the meeting, letting you tailor your message more effectively.
Print your ReplyLine number on your invitation.
Your participants will call this number to RSVP to your event.
Highlight this number using bold text and a large font so
callers can refer to this number easily. To avoid confusion,
please do not include the actual conference telephone number
on your invitation. We will provide the conference telephone
number when invitees call ReplyLine.
Use the Web.
For your Web-savvy participants, offer
them the opportunity to RSVP on our Web site.
Include the confirmation code.
A confirmation code is assigned for every
conference. Be sure to include this code on your invitation
along with a reminder to invitees to have the code handy when
calling in to RSVP to your event. Using the confirmation code
speeds up the ReplyLine process for both our reservationist
and the caller.
Include time zones for all participants.
A 3 p.m. meeting in Kansas City is a 2
p.m. meeting in Colorado Springs, which is a 4 p.m. meeting
in New York City. Remember to include the time zone of your
conference so participants don’t miss out on your important
Highlight the date of your call.
Be sure to use bold or large type to emphasize
the date of your presentation so participants can mark your
event on their calendars.
Include the RSVP date.
Make sure your invitees know to call ReplyLine
at least one day before the event. Giving your invitees a
ReplyLine deadline lets you know how many participants to
expect on your event.
Provide a contact name and telephone number.
Invitees often have questions regarding
the topic or format of your event, so it is important to include
a contact name and telephone number on your invitation. Participation
is likely to increase when your callers are informed and prepared
to take part in your event.
List proposed agenda items.
List possible agenda items on your invitation.
When participants RSVP, our reservationist can ask them to
prioritize those agenda items. Collecting this valuable information
enables you to discuss topics relevant to your audience, which
will increase the success of your event.